Policies and Procedures
Description of the Program:
A Super Skills Intern is an undergraduate full-time student, or a part-time graduate student, who possesses technical knowledge and/or specialty skills in support of the Center for Computing and Information Systems, the Office of Online Communications, Contemporary Arts, or in some other area on campus where unique skills are needed, as determined by the cognizant Vice President and approval of the Vice President for Administration and Finance. The award will be in the form of a waiver and employment. The waiver covers the entire cost of tuition, tuition related fees, and associated course fees, based on the academic year rate when the contract is signed. The employment will be for one academic year compensated at an hourly rate designated in the contract. The receipt of the waiver is contingent upon the recipient complying with all aspects of his or her employment.
Academic Review
The supervisor is responsible to review the recipient’s academic record at the end of each semester. Upon request, the Registrar’s Office will provide the supervisor with on-line access or an unofficial transcript. If the recipient is not meeting the minimum requirements, the award will be terminated. See TERMINATION below.
Credit Hours
Undergraduate Recipient:
A maximum of 38 credits of tuition and fee charges will be waived per contracted year. All other charges, such as room and board, medical insurance, parking, and fines, are not included. A recipient enrolled for more than 38 credits per contracted year is obligated to pay the additional tuition and course fee charges above 38 credits.
A recipient must be continuously enrolled as a full-time student (a minimum of 12 credits and a maximum of 19 credits), complete at least 12 credits in both the fall and spring semesters, complete a minimum of 32 credits in each contracted year, and maintain a minimum cumulative grade point average of 2.50. In order to take more than 19 credits, the recipient must receive approval from their supervisor and the Advisement Center.
Graduate Recipient:
A maximum of 18 credits of tuition and fee charges will be waived per contracted year. All other charges, such as room and board, medical insurance, parking, and fines are not included. A recipient enrolled for more than 18 credits per contracted year is obligated to pay the additional tuition and course fee charges above 18 credits.
A recipient must be continuously enrolled in both the fall and spring semesters, complete a minimum of 12 credits in each contracted year, and maintain a minimum cumulative grade point average of 3.00.
Employment
A recipient must comply with the work performance standards and schedules established by the unit of employment and maintain the confidentiality of all information with which the recipient will come in contact.
A recipient is expected to work for one academic year and will be compensated at the contracted hourly rate. Fall and spring term hours of employment are 20 hours per week. Winter and summer term hours of employment may range from 20 to 35 hours per week, depending on need and availability of funds. A recipient may not accept any other form of employment while employed as a Super Skills Intern.
Qualifications
Undergraduate Recipient:
A recipient must be a second, third, or fourth-year student, have a minimum cumulative grade point average of 2.50, and possess the technical knowledge and/or specialty skills established by the unit of employment. An incoming freshman is not eligible for the award, unless the requesting unit can present sufficient justification to the Vice President for Administration and Finance.
Graduate Recipient:
A recipient must have a minimum cumulative grade point average of 3.00 and possess the technical knowledge and/or specialty skills established by the unit of employment.
Reappointment
A recipient must submit a request for reappointment letter each year to their supervisor. If the initial contract was signed commencing with the fall term, a request for reappointment letter must be submitted by April 15 for the following year. If the initial contract was signed commencing with the spring term, a request for reappointment letter must be submitted by November 15 for the following year. A new contract must be signed for each year of employment. The undergraduate award is renewable at the discretion of the supervisor for three consecutive years. Approved Freshman ONLY may receive support for four consecutive years. The graduate award is renewable at the discretion of the supervisor for two consecutive years. It will commence with the signing of the initial contract.
Recruitment
Each position will be open and competitive. The posting should list the description of the position, the unit offering the position, the hourly compensation, technical and academic qualifications, terms of the contract, and a closing date to apply. The award will be listed in the school newspaper, bulletin boards, and announced to professors. Applicants must submit a cover letter and resume to the Director of the unit offering the position. The unit offering the position will form a search committee comprised of up to five members. The Unit Director will select up to four members of their staff. Pat Chang, or his designee, will also serve on the search committee. Once the letters and resumes are collected and reviewed, a pool of applicants will be called in for an interview. The search committee will forward their recommendation to the Unit Director. The Unit Director will make the final selection and inform the student in writing of their award. The student is then expected to sign the Super Skills Intern Waiver and Employment Contract and return it to the unit by the date specified in the award letter.
Requesting An Intern
A written or e-mail request from a Unit Director, with approval of the cognizant Vice President, must be sent to the Vice President for Administration and Finance for approval. Once the request is approved, the Vice President for Administration and Finance will forward a contract for completion by the unit and recipient. The unit can then start the recruitment process.
Termination
A recipient’s award can be canceled either for not fulfilling his/her work obligations or failure to meet academic standards. A recipient, whose employment is terminated either voluntarily or involuntarily, will have the waiver removed from his/her account for the term the termination takes place and be responsible to pay all charges for that term. Although the summer is comprised of multiple sessions, it is considered one semester.
The unit head of the employing unit must inform both the Financial Aid Office and the Bursar’s Office of the termination of the student. The Financial Aid Office will cancel the waiver for the appropriate term(s), which in turn, will be reflected on the student’s account.
Waiver Transactions
The pink copy of the approved contract should be forwarded to the Financial Aid Office and the gold copy should be forwarded to the Bursar’s Office for financial processing. Upon receipt of the contract, the Financial Aid Office will post a waiver to the recipient’s account in the current administrative computing system for both the fall and spring semesters. The credit transaction will appear on the recipient’s billing summary in accounts receivable and as estimated financial aid until the funds are actually disbursed. If a recipient enrolls in the winter and/or summer term, the Financial Aid Office and Bursar’s Office must be notified either by e-mail or memorandum so that the wavier can be posted to the student’s account. Since the current administrative computing system module does not acknowledge winter as a session, the waiver will be posted to the fall term. This will overload the fall term and create a credit in the student’s account, which will be applied to the winter term charges. The summer waiver will be posted directly to the summer term.
Undergraduate Contract.PDF
Graduate Contract.PDF
[ return to top ]
